POSITION SUMMARY: Coordinate all aspects of events facilitated by the Nashville BMI Office.  Provide administrative assistance to BMI songwriters and publishers.


FUNCTIONS OF THE JOB

Essential Functions: which may be representative but not all inclusive of those commonly associated with this position.

• Coordinate all necessary details for events; including logistics, communication with participants, arranging meetings, arranging complex and detailed travel plans and correspondence, expense reports, supplies and paying invoices.
• Travel to and assist at BMI events, showcases and festivals.
• Interact professionally with the music industry and Nashville business community at events and establish relationships and trust by providing excellent, high quality execution while exceeding expectations.
• Track data and provide necessary reporting from affiliate data base to project teams to plan and execute their work and identify and resolve issues.
• Conduct weekly research, analysis, data entry and maintenance.
• Support administrative tasks such as; managing correspondence, assisting with errands, meeting with walk-in visitors, answering & researching wide ranging affiliate questions and requests using BMI systems and information.
• Assist with other duties as assigned.

POSITION QUALIFICATION REQUIREMENTS

Education:  Bachelor’s Degree or equivalent preferred

Experience:  Minimum 5 years administrative experience

Skills and Abilities: which may be representative but not all inclusive of those commonly associated with this position.

• Must have a very good general overview of the music industry and all of its working parts – including but not limited to Nashville based music industry including publishers, labels, songwriters, etc.
• Proficiency in Microsoft Office.
• Experience using EventBrite.
• Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.
• Must be a multi-tasking pro:  handle multiple large projects (event planning), assist three executives with overflow of phone calls and occasional scheduling, and handle affiliate inquiries simultaneously. 
• Highest level of confidentiality.
• Able to establish a constructive and informative relationship with employees, management, and vendors.
• Ability to interact professionally with a diverse employee population, and with all levels of staff and management.
• Able to work independently and with good judgment.
• Attention to detail.
• Ability to prioritize multiple assignments to meet deadlines.

License(s)/Certifications Required:  None